Applications Open: Facilities & Operations High School Summer Interns

April 17, 2018

Columbia University Facilities and Operations is offering paid internships for high school students living in the local community, who are looking to gain real work experience before graduation. Previous work experience is a plus, but is not required. 

The paid internships begin on July 9, 2018 and end on August 17, 2018.

Columbia University Facilities and Operations provides a wide range of services to the University community, including planning, design, construction management and operations.

Interested students who meet the requirements below should apply by May 18, 2018, at:


Please note that in accordance with New York State Law, all applicants must be able to provide an employment certificate (also called "working papers") before they begin work if selected for an intern position. Interns will be paid New York State minimum wage.

Other requirements:

  • Must be at least 16 years old by start of internship (July 9, 2018)
  • Must live in one of the following local ZIP codes: 10025, 10026, 10027, 10029, 10030, 10031, 10032, 10033, 10034, 10035, 10037, 10039, 10040, 10451, 10454, 10455 and 10474

In order to be considered for an internship, you must submit the completed application form along with a copy of your resume and a cover letter. You will be able to upload your cover letter and resume at the end of the application form.

Job Descriptions

  • Perform architecture/design related tasks, including compiling data and preparing drawings for distribution; assisting in compiling architectural plans; assist in conducting preliminary studies to obtain information as to space and design requirements; research and information gathering for use in various projects. 
  • Work closely with Project Management team on various task lists, construction updates and construction reports Learn how to conduct effective meetings with clients and contractors and document the meeting with formal minutes
  • Assist with filing, organizing and cataloging project documents


    • Learn how to identify, research, and resolve technical problems
    • Respond to telephone calls, email and personnel requests for technical support
    • Learn how to document, track and monitor all problems to ensure a timely resolution
    • Assist in the installation and configuration of workstations based on needs and requirements  


      • Gather information/data on employee engagement
      • Organize large database of files
      • Attend all team training, meetings, and presentations  


        • Review capital construction capital project documents and high level financial information in order to compile an Excel database of key information from each document
        • Learn to use key financial Excel tools to prepare financial summaries geared toward upper management, clients and project management groups
        • Prepare a summary of historical capital project contingency usage by category
        • Compile historical project expenses by trade into a benchmarking database


          • Organize and review City certificates, permits, and plans to ensure they are up to date
          • Create Excel database of key information for each city permit
          • Assist with noting the progress of renovations


            • Create directory of plan room files
            • Scan and file operations drawings
            • Organize compliance binders and progress photos
            • Attend meetings with a Project Manager, take notes, record attendance  
            • Help design, develop and distribute effective communication materials for meetings with clients and contractors
            • Review and recommend social media strategies to reach targeted audiences
            • Track and record commitment outreach efforts to local community
            • Conduct research and assist with preparation of presentations and support client relation activities
            • Conduct daily review of vendor requests and provide administrative support for document management, expense reports and contact records


              • The Intern will report to the Welcome Desk Assistant Managers and work side by side with them to support the delivery of services to students, tenants and visitors.
              • Participate in the implementation of procedures related to the communication and guest services at the Welcome Desk
              • Perform daily inspections of the buildings common areas, office areas, reporting any equipment in need of repair and spaces that are unclean
              • Help organize and manage existing data sheets and files for building analytics
              • Support special projects during building summer refresh
              • Summarize 2018 Transportation Survey data - Make a series of tables using Excel to summarize results from 2018 Transportation Survey
              • Audit bike cage for abandoned bikes – write down registration codes for bikes that look abandoned in the bike enclosure
              • Weekly Zagster bike checks- record and report bikes that need maintenance
              • Develop list of energy efficient fleet alternatives
              • Price check video conferencing technologies and develop Excel list for consideration
              • Assist with any audits of the organics program throughout the residential portfolio
              • Create a "Safety in the Workplace" guide
              • Assist with developing, designing, and distributing communication materials for meetings and trainings
              • Attend meetings with members of the Compliance Team, take notes and record attendance
              • Organize and review files and records